1. Limit Meetings
Meetings can be essential, but they can also turn into time wasters if they go on too long or happen too frequently. Accept and schedule only important meetings.
2. Use Email Filters and Archives
Use email filters and archives so that you don’t spend hours looking for a particular message. Easy tools can keep your communications organized.
3. Hire a Virtual Assistant
A virtual assistant can help you with mundane daily tasks like email and bookkeeping.
4. Keep Projects in One Place
For both completed projects and those still in progress, have one folder or area where you know you can find them.
5. Avoid Travel Rush Hour
If you commute or have to travel for meetings, take traffic and construction into account. WAZE is an excellent GPS navigational tool and a quick app to download.
6. Have Virtual Meetings
Whenever possible opt out of on-site meetings and instead consider the use of programs like Skype or GoToMeeting.
7. Take and Organize Notes
Keep a notebook with you at all times to jot down notes and ideas or use an app like Evernote to store ideas, images and more so you don’t waste time trying to think of them later.
8. Take Advantage of Technology
There are many time saving and organizational apps and services available such as Dropbox, which lets you bring your photos, docs and videos anywhere. Experiment and find the ones that work for you.
9. Don’t Get Carried Away
Attempting to master and utilize too many productivity applications and services at once can be a time waster. Don’t use so many of them that you spend more time on them than you save.
Ask your team to take on tasks that you don’t have time for or those with which you know they’d do a good job. Outsource and ask for support before you are overwhelmed.